Please submit your State Hornet Check Request here.
*Please note that only authorized MOU signers can
submit/sign State Hornet Check Requests*
Introduction
The Jotform check request is used for reimbursement/direct
vendor payments for State Hornet.
Requirements
- Enter name, address, and phone number of payee
(person/company/vendor being paid).
- Enter total amount of payment owed.
- Enter program name and account to be charged.
- Enter the GL code and amount.
- Fill out the remainder of the check request form including:
entering a detailed description of the purpose of payment,
uploading necessary documentation, etc.
- Only Authorized signers can sign and submit requests.
Supporting Documents
- Attach original receipts, invoices, and other forms of
documentation as described on the back of the check request form.
No photocopies allowed. Examples of supporting documentation
include store receipts, vendor invoices, internet receipts, etc.
- Photo of the credit card that was used to make the purchase
with the the last 4 digits ONLY and the name of the owner on the
card that matches the receipt.
- Other back-up documentation maybe necessary including
DPR Form (for contracted services), W-9 information (for
contracted services or new vendors), packing slips, flight
itinerary (for travel), etc. For all contracted services, please
see the DPR and Agreements Workflow.
Receiving Checks
All COMPLETED check requests submitted
by Wednesday at 5pm,
including all necessary documentation (see below for more
instructions), will be processed and
mailed by the following week Thursday.
-
For Pick-Up: please notate on the
Check Request form if you wish to have the check available for
pick-up. These will also follow the normal submission deadline.
Please contact our office at 916-278-2231 prior to pick up
to assure the check is available. Any checks that are not
pickup up within 30 days of issuance, will be mailed to the
address on check request.
Advance Check Request
Advance Check Request are based on case-by-case basis. All
inquiries must be in person at our office or via email inquiry at
asiaccounting@csus.edu.