Applications, Policies, and Forms

Candidate Elections Application

Post

Thank you for your interest in a position on the Associated Students, Inc. (ASI) Board of Directors. The 2021 General Election will be held April 7th and 8th. Candidates for the ASI Board of Directors must complete the Candidate Election Application for ASI Presidential Ticket or Independent Candidate Election Application before 4:00 pm, March 5, 2021.

 

If any questions please call the ASI Government Office at 916-278-6784.

Policies

ASI Elections Code
ASI Bylaws
ASI Operating Rules as of 12.18.2020

University Posting Policy
Residence Hall Political Canvassing Policy                                                                                  University Union Time, Manner & Place Policy                                                                                            
Union WELL Inc. Posting Policies

Campaigning – Begins March 18th 7:00am

Campaigning may not begin prior to Thursday, March 18, 2021, 7:00 am. Onset of campaigning is time specific! Campaigning may not occur prior to official onset of campaigning period! Please read and refer to the ASI Elections Code for details on definitions of campaigning.

Other policies and restrictions- find out if you don’t know!

  • Time, Place & Manner Restrictions on Speech-Related Activities (includes posting policies) have been updated in October 2016 and are enforced by Student Organizations & Leadership.
  • Locations where you may post.
  • Size and type of postings.
  • Restricted number of 4 X 4 boards which shall be placed a minimum of six (6) feet from the walkway (stakes in the ground are not permitted)
  • Residence Hall Political Canvassing Policy
  • Any campus policy and/or laws Candidates may not combine spending limits, may not purchase materials for use by multiple candidates, and there can only be one candidate per promotional item. Campaign materials must include candidate name or organization responsible for content. Endorsements must be registered with Elections Officer in advance. Once a candidate, please be constantly aware of where you are and what you are doing. Candidates are responsible for others who act on their behalf.
  • Must remove all campaign postings no later than 5 pm Sunday following close of elections. Failure to remove campaign materials by deadline may result in no less than $50.00 charge from Student Organizations & Leadership.

Campaign Spending Limits

  • A candidate running for ASI Board position shall be allowed to spend a maximum total of $350.00, and Presidential tickets shall be allowed to spend a maximum of $500.00. This total shall include all contributions, gifts, discounts and/or donations by individuals, businesses and/or organizations, including the candidate which shall not exceed $50.00 for Independent candidates and $75.00 for Presidential Ticket candidates.
  • Candidates may fundraise for expenses, but still have to report how money is used in your Campaign Expenditure Form. See donation limits.
  • Must report purchases, donations, in-kind and used items. Everything has a value!!
  • Due to Covid-19, we will adapt the in person requirements for Expenditure reportsfor the ASI Elections as follows:

    Expenditure Reports Article V. Part E

    All independent candidates, Presidential Tickets, and Interested Student shall be required to turn in via SacLink email to Lisa.Dalton@csus.edu a Campaign Expenditure Form (either scanned or photographed) listing all their campaign expenses with the actual receipts shown, regardless of the amount of money spent and/or even if no money is spent. One (1) Campaign Expenditure Form per recognized Presidential Ticket must be turned in by both members of said Presidential Ticket (one sender and one cc’d) via SacLink email to Lisa.Dalton@csus.edu. This form must be received by Lisa.Dalton@csus.edu via each candidates SacLink email address by 4:00 pm Pacific Time on the Monday following the elections. This report must be date/time-stamped (by each candidates SacLink email) to be considered “turned in.” Failure to submit a Campaign Expenditure Form shall be a violation of the Elections Code and WILL result in disqualification.

    Only receipt of the Expenditure report shall be adapted, and all other rules shall apply. 

    In addition, the actual signed Expenditure Report forms with the original receipts attached shall be mailed via USPS (United States Postal Service) and postmarked by the Monday following elections, April 12.  The Expenditure Report and accompanying receipts should be mailed to the following address:

    Associated Students, Inc.

    Attention:  Lisa Dalton – Elections

    6000 J Street

    Sacramento, CA 95819-6011

Candidate Endorsement Letter

Independent Candidate Endorsement Form 2021

Presidential Ticket Endorsement Form 2021

In any given year, any individual directly involved with the planning and implementation of elections, (e.g. Elections Planning Group members), Elections Complaint Committee, Appellate Council. Additionally, University ASI-funded programs, University departments and programs, college departments, faculty, staff and administration shall be prohibited from individually endorsing any candidate running for office. ASI Board members may not endorse any candidate other than themselves if they are candidate. For the purposes of this Section, endorse shall mean any showing of support for a particular candidate, whether verbal, written (electronically or in print), appearance at events, or in any other form.

Due to Covid-19, we will adapt the in person requirements for Elections Complaints deposits for the ASI Elections as follows:  Before an independent candidate, Presidential Ticket, or Interested Student can claim an endorsement from any individual or organization, a Candidate Endorsement Letter must be submitted by the Club President via SacLink email to Lisa.Dalton@csus.edu no later than 12:00pm on the Friday before voting begins. Only club Presidents who are listed on their Club Agreement Form may submit the endorsement.  There will be no exceptions to this rule.  Endorsement forms may be scanned or photographed and attached to the email. 

All eligible endorsements will be posted on the ASI website no later than the end of the business day, Monday, April 5. 

Campaign Expenditure Form and Sample

Below you will find a sample Campaign Expenditure Form to use as an example, as well as the actual Campaign Expenditure Form you will use when filing your required Form. Please note that the Campaign Expenditure Form must be turned in even if nothing was spent or donated. The form must include:

  • Receipts of all items purchased or valued with name and phone number of seller.
  • All gifts, donations, and/or rental materials must have retail value as prescribed in Elections Code.
  • Expenditure Form must meet all prescribed information and requirements stated in Elections Code.

Expenditure Forms must be emailed and mailed with a postmark date on the deadline or earlier. And mailed via USPS to:

Associated Students, Inc.

Attention:  Lisa Dalton – Elections

6000 J Street

Sacramento, CA 95819-6011

2021 Presidential Ticket Campaign Expenditure Form
2021 Independent Candidate Campaign Expenditure Form
SAMPLE Campaign Expenditure Form with donations

Election Complaints

A complaint may be filed for a violation of any provision of the ASI Elections Code or the ASI Bylaws. A complaint may also be filed on any other grounds that allege that one or more candidates or ballot measures in an election was unfairly aided or hindered.

A Complaint May Be Filed by Any Eligible Voter

Elections Complaints shall be filed via the online ASI Election Complaint Form at any time during the campaign period as long as it is within five (5) academic days following the last day of voting. ASI 2021 Election Complaint Form(s) must be filed no later than Thursday, April 15, 2021, by 4:00 PM.

Filing Complaint(s)

Complaint(s) shall be filed online using the official ASI Elections Complaint Form. The completed form and required information shall be submitted via the individual’s SacLink account by the prescribed submission deadline. The official online submission shall serve as proof of receipt of the email correspondence, but not completion or eligibility of the complaint.

Due to Covid-19 and the Executive Order by California Governor Newsom on March 19, 2020 to shelter in place, we will adapt the in person requirements for Elections Complaints deposits for the ASI Elections as follows:

A $25 deposit must be mailed to via USPS to:

Associated Students, Inc.

Attention:  Lisa Dalton – Elections

6000 J Street

Sacramento, CA 95819-6011

The deposit must be postmarked by Thursday, April 15th in order for the complaint to be considered.

Upon filing a complaint, the complainant shall be required to file a twenty-five dollar ($25) deposit in the form of a check or money order. Each complaint submitted shall require a deposit, and no complaint filed shall be accepted by the Elections Complaint Committee without a deposit on file.

The Elections Complaint Committee shall have original jurisdiction to hear and rule on all complaints of violations of the ASI Elections Code. The Committee shall consist of three (3) student members appointed by the Vice President of Student Affairs after consultation with the ASI President in accordance with the ASI Bylaws. The Committee shall also include one faculty member recommended by the Faculty Senate and the Vice President for Student Affairs, or designee, shall serve as Chair of the Committee. Committee members are appointed for a one-year term. Student members appointed to the Committee may not be current members of the ASI Board, unless selected by the Committee for quorum purposes, per Elections Code Article IX, Section C.

Members of the 2020-21 Elections Complaint Committee

  • 3 Student Members
    • ​Ellen Bezanson
    • Robert Gonzalez
    • Prachi Prachi
  • 1 Faculty Member
    • Jessica Moreno
  • 1 Student Affairs Designee
    • Viridiana Diaz

Appeal of Election Complaint Decisions

All decisions of the Elections Complaint Committee may be appealed to the ASI Appellate Council via the online ASI Election Appeals Form. The Appeals Committee shall consist of the Vice President for Student Affairs (VPSA) or designee, a faculty member appointed by the CSUS Faculty Senate, and three (3) students appointed by the ASI President, recommended by the ASI Board and approved by the VPSA. The VPSA will determine the eligibility of the student members. All decisions of the Elections Complaint Committee are final unless appealed in accordance with ASI Elections Code Article XI.

All appeals from actions of the Elections Complaint Committee must be filed with the VPSA no later than the third academic day after the Committee issues its written decisions, and the decision has been made public by the ASI Executive Director. All appeals must be submitted by the prescribed deadline via the ASI Election Appeals Form, please note that this will only be available after the Elections Complaint Committee has posted their decision and three days thereafter. Decisions of the Appellate Council are final and binding.

Members of the 2020-21 Appellate Council

  • 3 Student Members
    • Camille Sapiera
    • Amanda Solar
    • Aishwarya Chawariya
  • 1 Faculty Member
    • Charl Matteus
  • 1 Student Affairs Designee
    • Melissa Repa