Commonly Used Forms & Policies

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Accounting Forms

IRA Grants and State Hornet *NEW PROCESS*

ASI has created an online form through JotForm to submit IRA (and State Hornet) Check Requests.  Follow the link https://form.jotform.com/220396701798162 which will take you to the new form. 

  • Fill in the form and follow the prompts. Enter Department/Program Code according to your IRA Grant Allocation Form.
  • Attach all necessary documents depending on type of request, i.e., travel, supplies, outside services, etc.
  • Have approved/authorized signer from IRA MOU submit and sign request.
  • Upon submission, request is sent to asiaccounting@csus.edu and receipt will be sent to submitter.

Clubs and Organizations – Club Agreement Form (CAF)

AFTER your club registration is approved in Hornet Hub and IF you plan to transact any money, you will start the ASI Club Agreement Form (CAF) in Adobe Sign. One approved officer will visit: https://sa.sign-workflow.csus.edu Select ASI Club Agreement Form from the dropdown. You will fill in all of the approved officers info and your Faculty/Staff advisor’s. That will then prompt the email workflow in the following order: Treasurer > President > additional officers (if applicable) > F/S advisor > SO&L (this is the final reviewer; if the club was not already approved or there are errors, the form will have to be re-started completely so please be sure you match your approved registration) > ASI. Once the form is approved by ASI, your club will receive an email confirmation with the option to download a copy of the completed CAF Form.

Clubs Check Request *NEW PROCESS*

ASI has created an online form through JotForm to submit Club (Non-DOC) Check Requests.  Follow the link https://form.jotform.com/212876627231054 which will take you to the new form. 

  • Fill in the form and follow the prompts.
  • Attach all necessary documents depending on type of request, i.e., travel, supplies, outside services, etc.
  • Have approved officer from CAF form submit and sign request.
  • Upon submission, request is sent to asiaccounting@csus.edu and receipt will be sent to submitter.

Audited Financials, Tax Returns, and Budgets

Cash Boxes for Clubs

  • To request a cash box for a club event, please email jeanrubysanchez@csus.edu at least one day prior to picking up the cash box.
  • Cash boxes will not be given out the same day, no exceptions.

Financial Policies