Executive & College Director Position Description
The President shall function as the Board’s Chief Executive Officer (CEO) and shall oversee all administrative and financial operations of ASCSUS.
The President shall act as the representative of the membership in matters pertaining to campus activities and policies.
The President shall ensure that the membership is adequately represented in matters outside of the campus. This shall include, but not be limited to, CSU system-wide policies, CSU Trustee policy, student lobbying in the State Legislature, and relations with other student governments.
The President shall ensure that the membership is adequately represented at the California State Student Association (CSSA) Board of Directors meetings. The President, or the President’s designee, shall also hold the official vote on behalf of Sacramento State at all CSSA Board of Directors meetings.
The President shall evaluate every Board member each semester, no earlier than the 12th week and no later than the 14th week of each semester.
The President shall assign duties to the Board that enhance the ability of ASCSUS to benefit the students.
The President shall have responsibility for making all appointments regardless of race, ethnicity, religion, gender, age, sexual orientation, national origin, or disability.
The President shall serve as the representative unifying voice of the diverse student population of CSU, Sacramento. He/she shall express the interests of the students at all times during his/her term in office.
The President, in conjunction with the Executive Director, shall have the authority to contact corporate legal counsel for advice regarding affairs of ASCSUS as necessary:
The Executive Director will receive notice of said advice except for matters concerning the Executive Director.
Directors may require that the President contact counsel for advice regarding affairs of ASCSUS.
After the advice has been given, counsel shall present a summary of this advice, in writing, to the Board.
In the event of the absence of the conviction of the Executive Director, the ASCSUS President shall notify in writing the Vice President for Administration and the ASCSUS Board of Directors of any loss of property of unauthorized acts committed or alleged to have been committed by any officer or employee of ASCSUS within twelve (12) hours of any incidence of actual or suspected theft, defalcation, fraud, or other irregularity involving auxiliary organization funds, property or other resources.
Executive Vice President
The EVP shall function as the Board’s Chief Operating Officer.
The EVP may be the Board’s official representative on all financial award committees, unless otherwise stipulated in these Operating Rules.
The EVP in conjunction with the President shall appoint (pending Board approval) and oversee all internal committees and work teams to ensure their proper operation and productivity. (See Internal Bureaus 400.1)
The EVP shall appoint (pending Board approval) the Vice Chair and Secretary of the ASCSUS Board of Directors. Both Vice Chair and Secretary are charged with attending Executive Committee meetings. The Vice Chair shall chair the Board in the absence of the Executive Vice President. The Secretary shall ensure that minutes of all meetings of the Board are kept and maintained and be in charge of maintaining the Board of Directors room..
The EVP shall chair the meetings of the Board of Directors and establish reporting deadlines for Board members, committees, work teams and staff.
The EVP shall hold two (2) student open forums per semester to allow students, to express: opinions, concerns, suggestions, questions, and ideas to the Board.
The EVP shall be responsible for publicizing ASCSUS proceedings in accordance with the Bylaws, Operating Rules, and appropriate governing documents.
The EVP shall work in conjunction with the ASI Executive Director to plan and implement the Board of Director’s transition, orientations, retreats, including strategic planning sessions, and development.
The EVP shall place non-controversial items on the Consent Calendar.
The EVP shall, in conjunction with the President, appoint (pending Board approval) a Parliamentarian in case of vacancy of the Parliamentarian position. The Parliamentarian shall be an accredited Parliamentarian.
The EVP shall be charged with the duty of documenting and enforcing all Board accountability.
The EVP shall be able to hold Board Members accountable by having a “three strikes” policy. Each “strike” would be in response to a Director’s failure to regularly meet one of their duties as stated in the ASCSUS Bylaws and Operating Rules. The EVP shall give an elected Director a strike in agreement with the President and after three strikes said Director would be removed from their position. Emergency legislation may then be submitted to retain the member. The ASI President, in consultation with the Executive Director, would be responsible for holding this “three strikes” policy against the EVP.
The EVP shall complete other duties as assigned by the ASCSUS President, the Board of Directors or these Operating Rules.
Vice President of Finance
The VPF shall function as the Board’s Chief Financial Officer (CFO).
The VPF in conjunction with the President shall appoint (pending Board approval) and oversee all financial councils. (See Internal Bureaus 400.1)
The VPF shall review all legislation of financial impact prior to Board review (including Working Board Meetings).
The VPF shall oversee the development and implementation of the annual ASCSUS budget.
The VPF shall report to the Board of Directors in his/her board report an update of the financial situation of the ASCSUS including quarterly updates on the financial situation of ASCSUS internal programs.
The VPF shall oversee the National Travel Funds in partnership with the ASI Director of Finance and Administration, pursuant to section 400.4.
The VPF shall complete other duties as assigned by the ASCSUS President, the Board of Directors or these Operating Rules.
Vice President of University Affairs
The VPUA shall function as the Board’s shared governance liaison.
The VPUA shall be responsible for coordinating student representation on all university committees, boards, and councils.
The VPUA is responsible for ensuring that each ASI student representative is empowered to sit on a committee and prepared for the task at hand. This includes providing a committee handbook and current information about said committee.
The VPUA is charged with the responsibility to orient each new committee member to the ASI Government Office, meeting with each student to explain ASI and prepare him or her for the year ahead.
The VPUA shall also be responsible for recruiting students to get involved with ASI including attending New and Transfer Student Orientations, in the summer and winter sessions (if applicable.)
The VPUA shall define the absence policy with regard to ASI representation on internal and university committees at the beginning of the academic year to be stated on the committee contract. The VPUA shall also monitor representatives’ adherence to the policy and address any attendance concerns.
The VPUA shall hold a semester forum with all the students appointed to committees.
The VPUA shall call for a committee report of all appointed committee members, in both internal and university positions, at the midpoint and end of the year. This should include the student’s experiences on the committee, ideas for improvement, as well as reports about the committee’s progress.
The VPUA shall serve as the liaison between University Committees and the Board of Directors.
The VPUA or designee shall serve as the ASI representative to the Union Well Inc. Board of Directors.
The VPUA shall work with the Student Technology Center (STC) on campus to promote ASI programs and work to bring awareness to the resources on campus for student use, especially the STC workshops and programs.
The VPUA shall meet with University Administrators that are charged with student safety and affairs once a semester so that they can successfully assess the needs of the students from the administrative standpoint. Administrators shall include:
Associate Vice President for Student Success and Support
Vice President of Student Affairs
The VPUA shall interact closely with the Office of Governmental Affairs to stay informed about issues affecting the University on all levels.
The VPUA shall meet monthly with the CSSA Liaison in order to stay current on issues affecting the entire CSU system.
The VPUA shall attend one (1) CSSA plenary meeting a semester to stay apprised of California State University (CSU) system wide initiatives.
The VPUA shall meet with the Director of the Office of Governmental Affairs to stay informed about legislation that may come before the legislature, specifically legislation affecting Sacramento State (CSUS) and California State University (CSU) students.
VPUA, or designee, shall complete these or other duties as assigned by the ASCSUS President, the Board of Directors or these Operating Rules.
Vice President of Academic Affairs
The VPAA shall function as the Board’s representative responsible for all academic related issues such as, but not limited to: recruitment, enrollment, graduation, diversity, advising, and curriculum.
The VPAA shall be the official liaison between the ASCSUS Board of Directors, CSUS Division of Academic Affairs, and all academic enhancement, programs, committees, Boards, commissions, and individuals.
The VPAA shall be responsible for aiding students in understanding the process of the Student Grievance Procedures, Students Rights and Responsibilities, and the Grade Appeal Process which are outlined in the CSUS University Manual.
By the sixth week of the fall semester, the VPAA shall present an academic plan to the Board of Directors that outlines how they will advocate for policy or institutional changes to address the academic issues students are facing. The VPAA shall report regularly to the ASI Board of Directors on Faculty Senate activities related to this academic plan.
The VPAA shall meet at least once a semester with each College Director to discuss academic issues related to their respective College and to develop action plans, if needed, to advocate on these issues.
The VPAA shall meet at least once a semester with the following CSUS administrators to discuss mutual academic issues that can be addressed by the ASI Board of Directors, Faculty Senate and CSUS Administration:
Provost/Vice President for Academic Affairs
Associate Vice President for Enrollment and Student Services
Executive Director of University Initiatives and Student Success
Director of Career Center and Academic Advising
Chair of the Faculty Senate
University Grade Appeal Manager
The VPAA shall attend at least one conference or CSU Academic Senate per year, which addresses academic issues relevant to CSUS.
The VPAA shall sit as a member on at least one of the following committees: Faculty Senate Standing Policy Committees (Academic Policies Committee, G.E./Graduation Policies Requirement Committee, Faculty Policies Committee, Curriculum Policies Committee, and Graduate Studies Policies Committee.)
The VPAA, or designee shall sit as a member on the Strategic Planning Council, Educational Equity Committee, Faculty Senate Committee on Diversity and Equity, and Faculty Senate Academic Information Technology Committee.
The VPAA must have regular meetings with appointed designees to discuss academic issues and to develop action plans, if needed to advocate on these issues. In addition, the VPAA shall incorporate updates and discussions from all the above listed committees into their monthly Board Report.
The VPAA shall sit as a member of and attend all Faculty Senate and Faculty Senate Executive Meetings and report back to the Board on pertinent issues that may require Board action.
The VPAA shall chair the Academic Affairs Advisory Council, which shall meet at least once a month.
The VPAA shall interview the students nominated by the Colleges to serve on the Grade Appeal Panel, as outlined by the university policy, and forward recommendations to the ASI President.
The VPAA shall complete other duties as assigned by the ASCSUS President, the Board of Directors or these Operating Rules.
The VPAA, in coordination with the Executive & Board Associate, shall facilitate ASI’s partnership with Capital Public Radio to support the Public Radio Experience (P.R.E.) Internship and Scholarship Award each academic semester by:
Participating in candidate interviews with Capital Public Radio staff, as able, to provide input on candidate selection.
Coordinate an end of semester report to the ASI Board of Directors, in which the intern shares the impact of experiences during their P.R.E. internship.
Provide ASI’s shared financial contribution to support the P.R.E. Scholarship Award and reports the scholarship to Financial Aid Office.
A. Scholarship Criteria
Students must be enrolled at Sacramento State at the time of application and during the internship.
Students must be in good academic standing.
Students must have completed at least one semester at Sacramento State
Undergraduate students must hold at least a 2.5 Grade Point Average (GPA); Graduate Students must hold at least a 3.0 GPA.
Students must be available to intern for at least 12 hours per week, for 1(one) academic semester.
B. Required Application Materials
Completed P.R.E. Application Form
A one page, double spaced response to one or more of the following questions:
Why are you interested in an internship at Capital Public Radio?
What do you hope to gain from your CPR internship?
Define your core strengths and skills.
C. P.R.E. Internship Award
A $1,000 scholarship award will be provided to P.R.E. Interns upon completion of their 12 hours per week during the semester in which they are awarded and present a portfolio or report of their work to the CPR Director of Human Resources and Internship Coordinator, and to the ASI Board of Directors prior to the last Board meeting of the internship semester.
Joint council (please see Section 200.1 G).
When referencing Directors, it is inclusive of all elected and appointed members of the Board, excluding Ex-Officio Directors and Advisors.
The Board of Directors shall function as the official representatives of their said representative body.
Directors are required to keep office hours. Four (4) hours in the office per week during the academic year will be the minimum, not including weekly Regular and Working Board meetings.
A schedule, phone number, and location of office hours will be filed with the Assistant to the Board no later than the second week of the academic semester. If a Director needs to revise their office hours for the semester, the Director shall notify the Executive Vice President and Assistant to the Board.
If a Director cannot make his/her office hours, the Director must notify the Executive Vice President and Board Associate.
If there is substantial reasoning to believe that a Director is not holding their office hours as posted, the Executive Vice President shall conduct a meeting with the Director to review the claims. If the Executive Vice President is the director in question, the Vice Chair shall conduct the meeting. If it is found that the Director has not been holding office hours, the EVP shall bring the matter forward to the Executive Committee. The Executive Committee may, by majority vote, determine an appropriate consequence for the Director and then recommend legislation to the Board.
Each Director shall be responsible for meeting with their College Dean at least once a month excluding the summer and January to discuss issues of interest pertaining to their said representative body. The Director of Undeclared shall meet with the Dean of Undergraduate Studies at least twice, and the Director of Graduate Studies shall meet with the Dean of Graduate Studies.
Each College Director, with the exception of the Director of Business, Director of Undeclared Students, and Director of Graduate Studies, is required to CONTACT (email, phone call, visit office hours, etc.) all of the department chairs within their college each semester to gain a further understanding of the departmental issues that students are facing. All findings should be included in the monthly board report or put together in a separate correspondence sheet.
Every director must complete seven (7) classroom and/or student club/organization presentations per semester in order to promote and enhance the Board of Director’s yearly Strategic Priorities.
Directors must sit on at least one (1) of the ASCSUS Internal committees.
Each Director shall sit on at least two (2) University committees.
If a Director is in an intensive committee schedule, or cannot fulfill the required two (2) external committees, the EVP, in consultation with the ASCSUS Vice President of University Affairs may excuse a director from one (1) external committee, with approval by the Board.
Directors shall assist in recruiting students to serve on University committees.
Directors must attend all Board: strategic planning sessions, orientations and retreats,
Board Meetings, Special Meetings, and Emergency Meetings.
Each Director will be required to attend at least ten (10) events per semester which must include at least one (1) of the following:
an event hosted by the ASI Board or an ASI department;
an event hosted by the ASI Office of Governmental Affairs;
a University-wide event; and
an events hosted on behalf of their representative constituency.
Each Director will be responsible for maintaining and updating
(at least twice a semester) their ASI bulletin board in their
respective academic college. In addition, the Director of
Undeclared Students and the Director of Graduate Students will
place their information
on each of the other Director’s boards and are equally responsible for the maintenance and upkeep of their portion.
Directors shall prepare a final report highlighting their accomplishments in relationship to the strategic plan and any recommendations for changes or continued activities to the new Board. The final report should be submitted to the ASCSUS Executive Vice President prior to the end of the semester. This due date is to be determined by the Executive Vice President in consultation with the Board Associate. The document should be presented to the new Board during Orientation.
The Directors shall complete other duties as assigned by the ASCSUS President, the Board of Directors or these Operating Rules.
The Executive Committee shall review board members’ compliance with the above policies upon the request of a fellow board member, an ASI staff member, or student constituent.