Please submit you Club/Club (DOC) Check Request here.
*Please note that only current authorized CAF signers can
submit/sign Club Check Requests*
*Failing to submit all the required information as well as
necessary documentations will result in the Check Request being
deny*
Introduction
Club Check Request are used for club reimbursement. Clubs that
are eligible for reimbursement have to be an active club and
have a valid Club Accounting Form.
Club Accounting Form
Clubs that does not have a club accounting form or made changes
to President/Treasurers need to submit a new form to remain
eligible for reimbursement. The form can be find here.
Requirements
Completely filled Check Request Form on Jotform:
- Enter name, address, and phone number of payee
(person/company/vendor being paid).
- Enter total amount of payment owed.
- Enter club/organization/dept. name and account to be charged.
- Choose the type of Expense (Supplies, Travel, Outside
Services).
- Fill out the Hospitality Section completely.
- Fill out the remainder of the check request form including:
entering a detailed description of the purpose of payment,
uploading necessary documentation, etc.
- Only Authorized signers on approved CAF/IRA MOU forms can
sign and submit requests. For example, a club’s president,
treasurer or like-officer listed on the ASI Club Accounting
Form (CAF)
Supporting Documents
- Attach original receipts, invoices, and other forms of
documentation as described on the back of the check request form.
No photocopies allowed. Examples of supporting documentation
include store receipts, vendor invoices, internet receipts, etc.
- Photo of the credit card that was used to make the purchase
with the the last 4 digits ONLY and the name of the owner on the
card that matches the receipt.
- Other back-up documentation maybe necessary
including MOA (for contracted services), W-9
information (for contracted services or new vendors), packing
slips, flight itinerary (for travel), etc.
Receiving Checks
All COMPLETED check requests submitted
by Wednesday at 5pm,
including all necessary documentation (see below for more
instructions), will be processed and mailed by the following
week Thursday.
-
For Pick-Up: please note on the Check
Request form. These will also follow the normal submission
deadline. Please contact our office at 916-278-2231 prior
to pick up to assure the check is available. Any checks
that are not pickup up within 30 days of issuance, will be
mailed to address on check request.
Advance Check Request
Advance Check Request are based on case-by-case basis. All
inquiries must be in person at our office.