Please submit your IRA/State Hornet Check Request here.
*Please note that only authorized MOU signers can
submit/sign IRA or State Hornet Check Requests*
Introduction
This form are used for reimbursement for Instructionally Related
Activities and State Hornet.
Requirements
- Enter name, address, and phone number of payee
(person/company/vendor being paid).
- Enter total amount of payment owed.
- Enter club/organization/dept. name and account to be charged.
- Choose the type of Expense (Supplies, Travel, Outside
Services).
- Fill out the Hospitality Section completely.
- Fill out the remainder of the check request form including:
entering a detailed description of the purpose of payment,
uploading necessary documentation, etc.
- Only Authorized signers on approved IRA MOU forms can sign
and submit requests.
Supporting Documents
- Attach original receipts, invoices, and other forms of
documentation as described on the back of the check request form.
No photocopies allowed. Examples of supporting documentation
include store receipts, vendor invoices, internet receipts, etc.
- Photo of the credit card that was used to make the purchase
with the the last 4 digits ONLY and the name of the owner on the
card that matches the receipt.
- Other back-up documentation maybe necessary including MOA
(for contracted services), W-9 information (for contracted
services or new vendors), packing slips, flight itinerary (for
travel), etc.
Receiving Checks
All COMPLETED check requests submitted
by Wednesday at 5pm,
including all necessary documentation (see below for more
instructions), will be processed and
mailed by the following week Thursday.
-
For Pick-Up: please note on the Check
Request form. These will also follow the normal submission
deadline. Please contact our office at 916-278-2231 prior
to pick up to assure the check is available. Any checks
that are not pickup up within 30 days of issuance, will be
mailed to address on check request.
Advance Check Request
Advance Check Request are based on case-by-case basis. All
inquiries must be in person at our office.