IRA/State Hornet Check Request

IRA/State Hornet Check Request

Overview

Please submit your IRA/State Hornet Check Request here.

 *Please note that only authorized MOU signers can submit/sign IRA or State Hornet Check Requests*

Introduction

The Jotform IRA check request is used for reimbursement/direct vendor payments for Instructionally Related Activities (IRA) and State Hornet. 

Requirements

  • Enter name, address, and phone number of payee (person/company/vendor being paid).
  • Enter total amount of payment owed.
  • Enter IRA program name and account to be charged.
  • Enter the GL code (located on IRA Grant Allocation form of IRA MOU) and amount.
  • Fill out the remainder of the check request form including: entering a detailed description of the purpose of payment, uploading necessary documentation, etc.
  • Only Authorized signers on approved IRA MOU forms can sign and submit requests.

Supporting Documents 

  • Attach original receipts, invoices, and other forms of documentation as described on the back of the check request form. No photocopies allowed. Examples of supporting documentation include store receipts, vendor invoices, internet receipts, etc.
  • Photo of the credit card that was used to make the purchase with the the last 4 digits ONLY and the name of the owner on the card that matches the receipt. 
  • Other back-up documentation maybe necessary including IRA DPR Form (for contracted services), W-9 information (for contracted services or new vendors), packing slips, flight itinerary (for travel), etc. For all IRA related contracted services, please see the IRA DPR and Agreements Workflow.

Receiving Checks 

All COMPLETED check requests submitted by Wednesday at 5pm, including all necessary documentation (see below for more instructions), will be processed and mailed by the following week Thursday.

  • For Pick-Up: please notate on the Check Request form if you wish to have the check available for pick-up. These will also follow the normal submission deadline. Please contact our office at 916-278-2231 prior to pick up to assure the check is available. Any checks that are not pickup up within 30 days of issuance, will be mailed to the address on check request.

Advance Check Request 

Advance Check Request are based on case-by-case basis. All inquiries must be in person at our office or via email inquiry at asiaccounting@csus.edu.