DOC Grants

Dollars for Organizations and Clubs

Overview

Please see below for the updated changes to our DOC Guidelines.

The purpose of ASI Dollars for Organizations and Clubs (DOC) grant funding is to support Sac State students in their endeavors to increase the quality of campus life and learning. After awarded funds, ASI DOC funding reimburses organizations and clubs for money spent on events, food, promotion, conferences and much more. 

Funding decisions will not be based on a student organization’s point of view. An organization must not be denied funding simply because it advocates a particular notion. Viewpoint neutral criteria for evaluation funding proposals will be the only considered factors that are NOT tied to viewpoint such as fiscal responsibility and level of services provided.

Who Is Eligible?

Official student organizations and clubs at Sacramento State are eligible to apply for DOC funding. If awarded, the organization or club must have a current and up-to-date, ASI Club Agreement Form (CAF) with the current President, Treasurer or like-officer on file with ASI Business Office. You must resubmit a new CAF anytime changes occur in authorized signers, club name, etc. Please keep in mind that only the President, Treasurer or authorized signer on the CAF may submit a DOC application.

What Is DOC Funding Used For?

Here are a few examples of how organizations and clubs are using ASI dollars:

  • Member Only Events
  • Club promotional items (such as T-shirts, banners, etc.)
  • Conferences
  • Club Retreats
  • Events for General Public
  • Equipment
  • Club Banquets
  • And much more! You tell us!

What Is DOC Funding Not Used For?

Unfortunately, an organization or club cannot use ASI DOC funds to support the following activities:

  • Funding is not available, and may not be used, for any of the following: door prizes, raffles, opportunity drawings, honorariums, speaker fees, donations, gifts, or give-away items.
  • If a request is not in compliance with DOC guidelines and/or generally accepted accounting principles.
  • A club or organization is not in good standing with the Student Organizations & Leadership Office.
  • Event took place prior to DOC funding being granted.
  • Resubmitting a partially funded line item for additional funding for the same event.
  • A club or organization may not submit an application for an event or event date that they have already been granted DOC funding for.
  • Funding requests for scholarships.
  • Expenditures that took place prior to submitting funding request.
  • Expenses for alcohol, tobacco products, recreational drugs, and firearms.
  • Funding requests for graduation paraphernalia or graduation related expenses.
  • Funding requests for donations to other organizations, clubs, non-profits, etc.
  • Exceeding funding eligibility for fiscal year.

Travel Ban

NOTE: The Chancellor’s Office has suspended all non-essential international and domestic travel through June 30, 2021. ASI is in full compliance with this mandate and will not be funding or accepting any travel requests through DOC (Dollars for Organizations and Clubs). 

NOTE: California Government Code Section 11139.8 prohibits the use of “state funds”, which include the ARA and SAD grants, for travel to the states listed on the CA state travel ban list.  ARA and SAD grants will, therefore, not be approved for travel to the following states:  

  • Alabama
  • Idaho
  • Iowa
  • Kansas
  • Kentucky
  • Mississippi
  • North Carolina
  • Oklahoma
  • South Carolina
  • South Dakota
  • Tennessee
  • Texas

(The complete list of affected states is maintained on the California State Attorney General’s website, https://oag.ca.gov/ab1887 ).  

How Much Can My Club Apply For?

Official Organizations and Clubs Are Eligible for Up to $600 Per Academic Year.

ASI Travel Funds

NOTE: The Chancellor’s Office has suspended all non-essential international and domestic travel through June 30, 2021. ASI is in full compliance with this mandate and will not be funding or accepting any travel requests through DOC (Dollars for Organizations and Clubs), National Travel and Championship Funds. 

National Travel Fund Application

National Championship Fund Application

How Long Do I Have to Claim My Funds?

All requests for reimbursement must be received by February 1st for fall funding, and by June 1st for spring funding. For summer, the two reimbursement deadlines are June 30 and August 27. If these deadlines are not met, the award will be forfeited.

Post

Apply For DOC

  • Please review the DOC Grants page for updates to the DOC Guidelines.
  • Become a registered club/organization at Sac State. Steps to become a recognized club or organization can be found on the SO&L website.
  • Establish a club account at the ASI Business Office by filling out a CAF to be eligible to receive DOC funding.
  • Fill out an ASI DOC application using Hornet Hub. The application can only be submitted by the Club President, Treasurer, or authorized signer (these individuals applying must be signers on the ASI Club Agreement Form (CAF). Applications are due on Hornet Hub by the deadline dates listed below at 5pm.  It is recommended that you apply one month in advance. This allows you time to adjust your plans in case your event is not fully funded by ASI.
  • Funding results are posted the Thursday morning following the Monday deadline, they are also emailed to the recognized President, Treasurer and Faculty Advisor of the club.